LIDO ISLE COMMUNITY ASSOCIATION
BOARD OF DIRECTORS’ MEETING LICA BOARD ROOM October 9, 2019
Call to Order: President, Eric Henn called the meeting to order at 6:00 pm.
Roll Call:
Directors Present:
Shana Conzelman, Vice President
Marsha Ferrall, Director
Marion Smith, Secretary
Mike O’Shea, Director
Scott Obel,Treasurer
Dave Rahn, Director
Leslie Thompson, Director
Directors Absent:
Leland Iverson, Director
Also Present:
Shelly O’Sullivan, General Manager
Homeowners Forum
Tennis President had concerns about Directive 5 and requested the Board consider only having a head tennis pro with no outside instructors and that they are the only ones who may conduct clinics. Also, that any tennis pro on Lido must provide additionally insured coverage. Other owners voiced their concerns about the tennis directive as written. Homeowner discussed concerns with Directive 24 and Directive 22 and requested that motions be stated exactly as presented and that the minutes be immediately sent to the owners after the meeting. Homeowner asked the Board why the agenda was sent out via email and it was unreadable and would like to know the cost for San Remo Park project, why the removal of trees, and if the reserves are funding the project. An owner discussed uneven sidewalks, hedge heights and the improper use of garages on the island.
Executive Session Summary
Board discussed the Tennis Pro contract and moved to wait to see what AB5 law as it pertains to independent contractors before creating a new contract.
Secretary’s Report
September 11, 2019 Board Meeting Minutes
“Be it resolved: To approve the September 11, 2019 Board Meeting minutes as submitted.” Moved, Seconded, Carried 7-0
September 11, 2019 Executive Board Meeting Minutes
“Be it resolved: To approve the September 11, 2019 Executive Board Meeting Minutes.” Moved, Seconded, Carried 7-0
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Treasurers Report
The July 2019 and August 2019 Financials were reviewed. Delinquency Report
The delinquency report is based off the balances provided by previous management company. New management is still waiting for the detail behind the balances. Legal Counsel has sent a letter to previous management asking for the information.
“Be it resolved: To write off all delinquent accounts with a balance of $100 or less by the end of October.”
Moved, Seconded, Carried 7-0 Transfer Funds
“Be it resolved: To approve the transfer of funds for reimbursement to Operating for Reserve expenditures $49,763,37 and $8,800.”
Moved, Seconded, Carried 7-0
CPA Annual December 31, 2019 year end and tax preparation
“Be it resolved: To approve the CPA audit by Owens, Moskowitz and Associates, Inc proposal to provide the audit and tax services for a total of $8,500.”
Moved, Seconded, Carried 7-0
Old Business
San Remo Park Project
The San Remo Park project permit has been obtained and the contract is being finalized.
Antibes and Piazza Lido Median Update
Dave Rahn, Marion Smith and management met with the City of Newport Beach to discuss the plans for the Antibes and Piazza Lido medians. The City verbally stated that the plans look great and they want to find funds to assist in the landscaping costs that will improve the Antibes median. The plan for Piazza Lido medians is to keep it as is and add mulch to the area. Additional irrigation will need to be installed to assist with watering the trees. This is a tremendous cost savings per originally anticipated.
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Park Signage
Dave Rahn and Management are working on the new end park signage to be the same verbiage at all parks. The size of the signs may be slightly different due to location.
Clubhouse Wall
“Be it resolved: To resend the motion to put non fruit bearing olive trees along the wall not to exceed $3,000 as previously approved at the September 11, 2019 meeting.
Moved, Seconded, Carried 7-0
2020 Reserve Study
Management met with Dave Rahn, MCIC, Scott Obel, Treasurer and Eric Henn, President to discuss the reserve study for 2020. Management states that they will work on it and have draft ready for the November Board Meeting.
2020 Budget
Management is working on the 2020 budget and will have a draft at the November Board Meeting for approval.
Boat Launch Key System Genoa East Proposal – Tabled Genoa Playground
Management will send out an email stating the closure of Genoa Playground for the renovation of playground equipment.
New Business
Holiday Decoration for Interior Clubhouse
“Be it resolved: To approve the proposal for the purchase of new holiday decorations for the clubhouse of $2,300 along with the install to be done by “Florals by Becky” through Andek staffing for $4,000 for a total of $6,300.”
Moved, Seconded, Carried 7-0
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Signage for Bay Trash
Mike O’Shea brought in mock signs for “Keeping the Bay Clean” with the idea that the signs can go at the end of docks. A proto type will be created and presented at next meeting.
Committee Reports
CC & Rs – Directive 6 Architectural
Committee is still working on revising the draft.
Directive 5 – Tennis Rules and Regulations
Board to consider changes to draft sent to members in October. City Relations
Marion Smith reported that she, Dave Rahn and Management met with the City of Newport Beach regarding the entry to the island needing to be cleaned up so the views of the bay can be seen and the over growth is causing damage to the fences.
Hedge Height on Stradas
Marion Smith read the letter sent October 1, 2019 from Seimone Jurjis, Community Development Director for Newport Beach. It reads as follows:
The only action the City Council took on the LICA hedge issue is to initiate the code change. Now that the City Council has approved the initiation here are the following next steps.
1. City Staff will draft the revised code language. 2. The code language is presented to the Planning Commission for a recommendation. 3. The recommendation is then presented to the City Council for approval or denial 4. If approved by the City Council, then it goes to the California Coastal Commission (CCC) for a hearing 5. If approved by the CCC it comes back to our City Council for final approval. This may look like a long process, and unfortunately it is. This process will take a minimum of 18 months to complete, assuming that everyone approves the code change. In the meantime the City’s hedge height limit continues to be 42 inches.
Landscape Report
Marion Smith reported that a new on-site Park West landscape manager by the name of George will be working on Lido Isle.
Architectural Minutes – Reviewed
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501 Via Lido Soud
Eric Henn reported, as an Architectural committee member that no occupancy will occur for 501 Via Lido Soud without the wall being solid as stated in the plans.
Security
“Be it resolved: To approve the IT security program for the appropriate computer protection at $250 per month as recommended with SimplifiedPC.”
Moved, Seconded, Carried 7-0
Events
Town Hall with Mayor Dixon has been rescheduled for November 12, 2019. Meeting Adjourned to Executive Session at 8:47 pm.
Next Board Meeting
The next Board meeting will be held on November 13, 2019 at 6:00 PM.
Secretary Date