LIDO ISLE COMMUNITY ASSOCIATION
BOARD OF DIRECTORS’ MEETING
OPEN SESSION
April 10, 2019
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BOARD MEMBERS: Present: Quentin Wall, President Leslie Thompson, Vice President Shana Conzelman, Secretary Juli Ackerman, Director Dave Rahn, Director Mike O’Shea, Director Steve Paquette, Director Not Present: Marion Smith, Director Scott Obel, Treasurer DIVERSIFIED PERSONNEL PRESENT: Justin Langenberg, Assoc. Manager, Matt Bosma, Asst. Manager |
GUESTS: 22 Lido Isle Residents |
CALL TO ORDER
Quentin called the meeting to order at 6:00 pm.
PUBLIC COMMENT SESSION
Multiple residents came in to speak to the Board regarding the current Tennis Pro contracted with LICA, Margie Mateljan. The Tennis Rules Directive #5 is on the Board agenda as an action item at this meeting and residents have attended to show their support for Margie. Many residents feel Margie adds a value to the Island and they believe there should only be one Tennis Pro allowed to provide lessons to the members. The Tennis Pro insurance requirements were brought up at the meeting and some feel the insurance should be geared more towards protecting LICA and its members rather than just the Tennis Pro. Some residents feel the LITC should be more involved with the Tennis Pro contract when discussions take place at the Board level since they have a history of hiring and monitoring the Tennis Pro over the years. A resident came in to discuss the Jucar tennis court hedge that was just recently cut down and feels the area does not look aesthetically appealing. This resident believes a large hedge looks much better than a chain link fence and wanted to know why the Board decided to cut the hedge. Another resident came in to show their support for Jennifer Teisan, current Snack Bar Operator for Lido Isle. They feel Jennifer has done a great job and should continue as the LICA Snack Bar Operator going forward. A resident came in to inform the Board of their displeasure of a red curb that was just painted at the street end park bordering their home. The resident said they have been away for a while and wanted the Board to inform them of why the red curb was painted. The Board provided the detailed history of how the red curbs in eight locations were approved by the city. The Board wanted it to be made clear that Diane Dixon had nothing to do with the approval of these red curbs on Lido Isle that were just added. This same resident also inquired why dogs are allowed to use the street end parks as their bathrooms when dogs are not allowed. This resident is concerned due to the residents not picking up after their dogs using the grass area.
MINUTES
Dave made a motion to approve the March 13, 2019 Board minutes as amended by the Board. The motion was seconded by Mike and passed.
Manager’s Report
April 10, 2019
Escrow Report:
There have been 6 escrows opened in 2019 with 6 closed. For the same period in 2018, there were 12 escrows opened with 10 closed and 0 canceled.
Annual Meeting:
As of today (April 5th, 2019), the LICA office has tabulated a total of 433 votes out of 441 needed for a quorum for the 2019 BOD Election. The LICA staff has reached out to the Board and the four Clubs to reach out to any member who has not yet voted to please turn in their ballots in hopes of meeting the quorum number. As a reminder the Annual Meeting will be held on April 13th starting at 10am but LICA will provide coffee and breakfast items beginning at 9:30am. Justin has sent out information pertaining to the Organizational Meeting to potential new Board members who are currently on the ballot as well as the current Board members continuing on for another year for 2019-2020.
Maintenance Technician Position:
Ron Westmark, the new Maintenance Facilities Manager, recently started his new position here on Lido Isle this past Monday, April 1st. Ron has extensive electrical and maintenance knowledge and most recently worked alongside the Irvine Company in their retail areas. Ron is already doing a great job by proactively looking for items that need repair or preventative maintenance. The LICA management team is very excited to have him onboard and will be continuing to work alongside him to bring him up to speed on all the inner workings of Lido Isle. Please stop by when you have a chance to introduce yourself.
Creeping Fig Removal from Clubhouse and New Palapa Fronds:
The Creeping Fig on the front of the Clubhouse has been removed. LICA has received bids to re-plaster and then repaint the front area of the Clubhouse. We have also had the Clubhouse beach Palapa fronds replaced and ready for the Summer.
Assistant Manager’s Report
Stradas:
Smartwebs tracking sheets included within the packet. 51 homes were added during the March strada walk, letters were sent out in April. 18 Homes have been escalated to level 2 in Smartwebs software. Stage 3 letters will include a fine hearing notice, up to $100 being the fine amount given in the directives.
Construction:
No major construction issues. All construction will be added to the Smartwebs software by the end of April. This will enable the LICA staff to properly patrol the construction on the island.
Beach Cleanup:
April 6th 2019, I worked with Mike O’Shea to gather Lido Isle residents to clean up the beaches. New rakes and sifters were ordered and will be kept in the maintenance office for future cleanups.
Cousyn grading will be out April 8th-12th or on April 22nd-26th for winter storm repairs to the beaches of Lido Isle, including the Clubhouse beach. These dates have been chosen for best results from low tides, I have walked the areas to be fixed with Dave Cousyn.
NEW BUSINESS
Item A. Steve made a motion to transfer $12,758.96 from the reserve account to the operating holding account to reimburse for reserve expenditures from the operating account. The motion was seconded by Shana and passed.
Item B. Dave made a motion to approve the 2019 Blueray Lifeguard proposal as submitted. Juli seconded the motion and passed.
Item C. Steve made a motion to approve a residents request for a beach wedding on June 6th, 2020. Juli seconded the motion and passed.
Item D. Dave made a motion to approve the Via Antibes/Via Lido Nord dock replacement bid. Mike seconded the motion and passed.
Item E. Dave made a motion to approve the Jucar tennis court resurfacing bid from ProSurface. The motion was seconded by Leslie and passed.
Item F. Dave made a motion to approve the removal of the current playground equipment at Via Genoa & Via Lido Nord as well as the replacement of new equipment totaling $71K. Juli seconded the motion and passed.
COMMITTEE REPORTS
MCIC:
Dave updated the Board regarding the San Remo Park Project. Dave informed the Board the city is now determining the project will be considered a “commercial enterprise” rather than a residential project. This will cause a delay to the final approval of the project from four to six weeks. LICA will need to hire a Soils Engineer and will also need to provide a drainage plan. He informed the Board the Landscape design has been approved by the city.
Dave also discussed the Piazza Lido and Antibes median design with the Board. Dave informed the Board after his meeting with the residents who border or live in direct proximity to the Piazza Lido medians that a resident came to him and was unhappy with the current design. Dave offered the resident the option to provide him with a design they would like to see but a limited time frame to do-so since the project is time sensitive. The resident discussed their disapproval of the current design in place with another resident and they are now attempting to recruit more residents to show their displeasure as well. The Board discussed the project with Dave and feel at this point they would like to place the project on hold but will allow Dave to discuss the idea with the MCIC first to allow them an opportunity to provide their opinion.
PRIOR EXECUTIVE SESSION DISCLOSURE (March, 2019)
Quentin called the Executive Session to order at 10:16pm.
Discussion Item A. Juli made a motion to approve the January and February 2019 Executive Session minutes. The motion was seconded by Dave and passed.
Discussion Item B. Justin updated the Board on current delinquencies and updated them on assessment collection.
Discussion: The Board discussed the idea of renewing the current Snack Bar Operator’s contract for the 2019 season or researching the possibility of bringing in a new operator. No decision was made and the discussion will continue.
The Executive Session adjourned at 10:40pm.
Next Board meeting: The next Board meeting will be held at 6:00 pm on May 8th, 2019.
Respectfully submitted,
Shana Conzelman, Board Secretary