LIDO ISLE COMMUNITY ASSOCIATION
BOARD OF DIRECTORS’ MEETING
OPEN SESSION
February 13, 2019
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BOARD MEMBERS: Present: Quentin Wall, President Leslie Thompson, Vice President Scott Obel, Treasurer Shana Conzelman, Secretary Marion Smith, Director Juli Ackerman, Director Dave Rahn, Director Mike O’Shea, Director Not Present: Steve Paquette, Director DIVERSIFIED PERSONNEL PRESENT: Matt Bosma, Asst. Manager |
GUESTS: 9 Lido Isle Residents |
CALL TO ORDER
Quentin called the meeting to order at 6:03 pm.
PUBLIC COMMENT SESSION
A resident came in to speak with the Board in regards to a hedge height violation notice they received. The resident asked the Board to make an exception to allow the 72” high hedge instead of the allowable 60” hedge by the CC&R’s.
A resident brought in their rendering and samples for the Board to consider an item on the agenda regarding a proposed glass wall on a new construction project which had been previously denied by the ARC. The resident asked the Board to make an exception to allow the glass wall instead of the masonry, stucco, or wrought iron allowed by the CC&R’s.
A number of residents spoke to the Board regarding the results of the recent red curb survey and asked for what is being done by the Board and the city of Newport Beach.
Another resident thanked the Board for all of their hard work and volunteer hours.
A resident voiced concerns in regards to construction parking on street sweeping days.
A resident suggested that the Board to initiate a community beach cleanup days on Lido Isle and voiced concern about the dog droppings in the Genoa East Boat Garden.
MINUTES
Marion made a motion to approve the January 9, 2019 Board minutes as written. The motion was seconded by Mike and passed.
Manager’s Report
February 13, 2018
Escrow Report:
There have been 1 escrows opened in 2019 with 1 closed. For the same period in 2018, there were 2 escrows opened with 2 closed and 0 canceled.
Sand Erosion – Via Lido Soud and Via Lido Nord Beachs:
Dave Cousyn has been approved to smooth out both the Nord and Soud beaches at the cost of $2900 due to water erosion from the previous storm. This will be scheduled after the current storm ends.
Annual Meeting of LICA Members:
As of February 8, 2019, the LICA office has tabulated a total of 272 votes for the 2019 BOD Election. The total needed to establish a quorum is 441. A second mailing to those who have not voted will go out in March and posted signs will be placed around Lido in specific locations to remind residents to please vote.
LICA Staff Member – Sean McCabe:
LICA has had an opportunity to work with Sean for over 7 years, however, as of February 14th, Sean will be moving on from Lido Isle. LICA management has begun the process of interviewing valuable candidates to fill the roll.
Assistant Manager’s Report
Stradas:
25 homes have been sent strada violation notices from the January 30th and Feb 8th strada walks on Via Trieste/Undine and Via Xanthe/Yella stradas.
Construction:
LICA Management asked the Board for permission to reach out to the City of Newport Beach about the construction signage proposed by the City at the November LICA Board meeting.
NEW BUSINESS
Item A. Scott made a motion to transfer $35,892.40 from the reserve account to the operating holding account to reimburse for reserve expenditures from the operating account. The motion was seconded by Juli and passed.
Item B. Dave made a motion to request LICA staff to send a letter to the City of Newport Beach as follow up to the resident survey to request that the curbs of the 8 street end parks as specified in the survey be painted red. It will be up to the City of Newport Beach to determine if they will comply with this request. It was noted that the City at any time in the future may decide to change this, but if so, it would be done at their discretion. The motion was seconded by Leslie and passed.
Item C. Dave made a motion to deny a resident’s request for a glass wall on the front of a property that had previously denied by the ARC. During the discussion, the Board members relied on the fact that the CC&Rs specify that front property walls on this property location must be a minimum of 6’ in height, which does not align with the current design. Also as specified in the CC&Rs, if a wall is constructed, it must also be made of masonry, stucco, or wrought iron. The Motion was seconded by Marion. Juli abstained from the vote.
Item D. Dave made a motion to approve the colors for the new San Remo Park playground equipment. The motion was seconded by Mike and passed.
Item E. Dave made a motion to approve the designs for the Antibes Median. The motion was seconded by Shana and passed.
Item F. Marion made a motion to continue with the plans for the Piazza Lido Medians. The motion was seconded by Leslie and passed.
Item G. Dave made a motion to authorize sending a letter to the City of Newport Beach on behalf of the LICA Board with approval for all three median projects. The motion was seconded by Marion and passed.
Item H. Dave made a motion to authorize sending a letter to the City of Newport Beach on behalf of the LICA Board for a master encroachment agreement regarding medians on Lido Isle. The motion was seconded by Marion and passed.
Item I. Dave made a motion to approve RPALA group’s (Landscape planning) bid for redesign of the landscape edge for five street end parks (Via Firenze, Koron/Soud, Orvieto/Soud, Waziers/Soud, Antibes Nord) which have been seriously affected by beach erosion. The motion was seconded by Mike and passed.
COMMITTEE REPORTS
CC&R’s & By-Laws:
Juli discussed modifying how proposed changes are posting for LICA Directives going forward. Currently, proposed changes are printed in the Islander only, which can be difficult for larger Directives. In the future, Juli would like to post any proposed on the LICA website and at the LICA office and send out a notice via constant contact to notify residents that such change is available for viewing.
Communications/Website:
Shana discussed additional work that is needed as part of the new LICA website and will be working with Juli, Dave and Scott due to their technical experience and then will work with Diversified Real Property Management to implement and maintain this going forward.
LANDSCAPE:
Marion requested permission from the Board to have the silversheen bushes at the Clubhouse entrance to be trimmed to six feet. The LICA Board directed LICA staff to have Park West trim them to height requested. Marion asked the Board for their opinion on color of concrete at street end parks, which it was decided should match the color of the other sidewalks on Lido.
LIYC:
Juli stated that LIYC would like the grass at the Genoa East Boat Garden to be changed to artificial turf. The Board discussed the issues with artificial turf and will add this to the agenda for the March Board meeting.
Tennis Club:
Leslie and Juli informed the Board further discussion is needed for Directive 5 (Tennis Rules & Regulations) with the CC&R’s & By-laws committee.
Women’s Club:
Leslie informed the Board of a request for some of the children’s events to be sponsored by LICA instead of the LIWC. The Board decided to table this discussion until the next meeting.
PRIOR EXECUTIVE SESSION DISCLOSURE (January, 2019)
Quentin called the Executive Session to order at 9:15pm.
Item A. Marion made a motion to approve the December 12, 2018 Executive Session minutes as written. Mike seconded the motion and passed.
Item B. Justin updated the Board on all current delinquencies.
Discussion: Justin discussed and updated the Board regarding some LICA staff.
The Executive Session adjourned at 9:25 pm.
Next Board meeting: The next Board meeting will be held at 6:00 pm on March 13th, 2019.
Respectfully submitted,
Shana Conzelman, Board Secretary